PRIVACY POLICY

Last updated: September, 2025

1) Who we are

GudBee (“we,” “our,” “us”) is a digital marketing company headquartered in Houston, Texas, serving clients across the U.S. and internationally. We are committed to handling personal information lawfully, fairly, and transparently.

How to contact us about privacy

  • Email: support@gudbee.com

  • If you’re in the EEA/UK: You may contact us at the same email; where required, we will appoint an EU/UK representative and update this notice.

2) Scope of this notice

This policy explains how we collect and process personal information when you:

  • Visit gudbee.com or our microsites/landing pages

  • Interact with our content, ads, or social channels

  • Request a proposal, demo, or consultation

  • Become a client, vendor, or partner

  • Apply for roles via our careers page

This policy does not cover third-party websites or services linked from our site. Please review their policies separately.

3) Information we collect

We collect information in three ways: you provide it, we collect it automatically, and we receive it from third parties.

A. You provide

  • Contact details (name, email, phone, company, role)

  • Project details and marketing goals

  • Billing details for contracted services

  • Job application data (resume/CV, portfolio, links)

B. Collected automatically (cookies & similar tech)

  • Device & browser type, operating system, IP address, language

  • Pages viewed, referring/exit pages, timestamps, engagement

  • Campaign attribution (UTM parameters), conversions
    See Cookies & Tracking below.

C. From third parties

  • Lead sources, referral partners, ad platforms, analytics providers

  • Public business data (e.g., LinkedIn, company websites)

We do not intentionally collect sensitive information (e.g., health, precise geolocation) through our marketing site.

4) How we use your information & legal bases

We process data for the purposes below. Where applicable, our lawful bases under GDPR/UK GDPR are noted.

  • Provide our services & respond to inquiries (Contract; Legitimate Interests)

  • Prepare proposals, audits, and strategy (Contract; Legitimate Interests)

  • Marketing & communications such as newsletters, webinars, and product updates (Consent where required; Legitimate Interests with opt-out)

  • Improve website, content, and campaigns via analytics and testing (Legitimate Interests; Consent where required)

  • Security, fraud prevention, and compliance (Legal Obligations; Legitimate Interests)

  • Recruitment & hiring (Legitimate Interests; Contract; Legal Obligations)

You can opt out of marketing any time via email footer links or by contacting support@gudbee.com.

5) Cookies & tracking technologies

We use first-party and third-party cookies, pixels, and similar technologies for:

  • Essential operations (site functionality, security)

  • Analytics (traffic, performance, user journey)

  • Advertising/retargeting (to show relevant ads and measure results)

  • Preference management (remembering your choices)

Your choices

  • Our banner lets you Accept All, Reject Non-Essential, or Manage Preferences at any time.

  • You may also adjust browser settings to block or delete cookies.
    Blocking some cookies may affect site functionality.

6) Analytics & advertising

Common partners include (illustrative): Google Analytics, Google Ads, Meta, LinkedIn, and similar platforms. These providers may combine data from our site with information they already have to deliver, measure, and improve ads.
Where required by law, we rely on your consent before setting non-essential cookies.

7) When we share your information

We do not sell personal information. We may share data with:

  • Service providers/Processors (hosting, CRM, email, analytics, payment, compliance, security) bound by contracts to use data only on our instructions

  • Advertising & analytics partners (see above)

  • Professional advisors (legal, accounting)

  • Authorities when required by law or to protect rights, privacy, safety, or property

  • Business transfers (merger, acquisition, or asset sale)—your data may be transferred under the same protections

We require recipients to implement appropriate security and privacy safeguards.

8) International data transfers

We may transfer, store, and process information in the U.S. and other countries. Where required, we use approved safeguards (e.g., EU Standard Contractual Clauses, UK International Data Transfer Addendum) and assess local laws to help protect your data.

9) Data retention

We keep personal information only as long as necessary for the purposes described above, including to comply with legal, tax, or reporting requirements. Typical retention examples:

  • Sales/marketing inquiries: 12–24 months after last interaction (or sooner if you opt out)

  • Client records & billing: 7 years (or per local law)

  • Recruitment data: 12 months (unless you ask us to keep it longer or delete sooner)

When data is no longer needed, we delete or de-identify it.

10) Your privacy rights

Your rights depend on your location. Subject to exemptions, you may have the right to:

  • Access the personal information we hold about you

  • Correct inaccurate or incomplete data

  • Delete your information

  • Portability (receive a copy in a structured, machine-readable format)

  • Restrict or object to certain processing

  • Withdraw consent at any time (for activities based on consent)

  • Opt out of targeted advertising (U.S. state laws)

  • Opt out of “sale” or “sharing” as defined by CPRA (we do not sell personal info; for ad tech that may be considered “sharing,” use our cookie preferences to opt out)

How to exercise your rights
Email support@gudbee.com with: your name, contact info, and the request type. We may ask for information to verify your identity. We aim to respond within 30–45 days (or the period required by your law).

Appeals (e.g., Colorado residents)
If we deny your request, you may appeal by replying to our decision email with “Appeal” in the subject line.

EEA/UK
You may lodge a complaint with your local data protection authority (e.g., ICO in the UK). We’d appreciate the chance to resolve your concerns first.

11) Children’s privacy

Our services are not directed to children under 16. We do not knowingly collect personal information from children. If you believe a child has provided us data, contact support@gudbee.com and we will take appropriate steps.

12) Security

We use administrative, technical, and physical safeguards designed to protect personal information (e.g., access controls, encryption in transit, role-based permissions, employee training). No system is 100% secure; please notify us immediately if you suspect unauthorized activity.

13) Third-party links

Our site may link to third-party websites or services. We are not responsible for their content or privacy practices. Review their policies before sharing information.

14) Changes to this policy

We may update this policy to reflect legal, technical, or business changes. We’ll revise the “Last updated” date above and, where required, provide additional notice. Continued use of our site after updates means you accept the revised policy.

15) How to reach us

Questions or requests?
support@gudbee.com